College Coordinators
Connect with serious, prepared recruits.
Our athletes come ready — with film, transcripts, and direct communication. Save evaluation time.
Recruiting coordinators manage far more than athlete evaluation. Organization, communication, relationship-building, and efficient systems all play a critical role in successful recruiting operations.
This resource center provides tools and strategies to support recruiting workflow, athlete communication, organization, and long-term program development.
Athlete Evaluation Tools
Examples
- Position evaluation sheets
- Character evaluation forms
- Social media review checklist
- Academic fit checklist
- Recruiting scorecards
Coordinators Should Track
- Athlete recruiting status
- College contacts
- Offers
- Visits
- Eligibility status
- Highlight film links
Social Media & NIL Education
Topics
- Athlete branding
- NIL basics
- Recruiting social media strategy
- Evaluating athlete professionalism online
- Digital footprint awareness
Recruiting Calendar Systems
Examples
- Seasonal recruiting calendar
- Camp planning calendar
- Evaluation periods
- Communication timelines
- Signing period reminders
Recruiting Workflow Systems
Recruiting Workflow Example
- 01Identify prospect
- 02Initial evaluation
- 03Social media review
- 04Intro communication
- 05Highlight evaluation
- 06Camp invite
- 07Follow-up process
- 08Campus visit
- 09Offer evaluation
- 10Final recruiting decision
Transfer Portal Section
Include
- Transfer evaluation systems
- Transfer communication templates
- Portal organization trackers
- Red flags to evaluate
- Character / fit evaluation
Building a Recruiting Brand
Topics
- Social media presence
- Recruiting graphics
- Program branding
- Communication consistency
- Relationship building with HS coaches
Recruiting Analytics Ideas
Topics
- Tracking recruiting pipelines
- Position needs analysis
- Geographic recruiting trends
- Recruiting conversion tracking
- Retention tracking
Recruiting Organization
Topics
- Prospect tracking
- Communication logs
- Visit organization
- Evaluation systems
- Camp recruiting systems
- Position-by-position tracking
Downloadable
- Recruiting databases
- Google Sheets trackers
- CRM-style templates
- Prospect boards
Communication Templates
- Initial athlete outreach
- Camp invitations
- Follow-up communication
- Official / unofficial visit communication
- Transfer portal outreach
- Post-camp communication
Recruiting Visit Planning
- Visit itinerary templates
- Parent communication guides
- Recruiting weekend schedules
- Campus experience checklists
- Visit evaluation forms
Free Downloads
- Prospect tracker
- Recruiting visit template
- Athlete evaluation sheet
- Recruiting communication templates
- Recruiting calendar
Recruiting Timeline
Freshman Year
- Build academics
- Start skill development
- Create clean social media
Sophomore Year
- Attend camps
- Begin highlight film
- Research colleges
Junior Year
- Begin active coach communication
- Visit campuses
- Attend showcases
Senior Year
- Finalize applications
- Evaluate offers
- Continue communication
Athlete Exposure
Pre-vetted athlete profiles
Verified film, transcripts, and contact info.
Direct athlete communication
Athletes are trained to respond promptly and professionally.
Custom outreach lists
Filter by sport, position, GPA, division target, and region.